Checklist for an e-Invoicing Compliance Solution

Below is a list of key features that have been identified as necessary in an e-Invoicing compliance solution for you to review.

Any e-Invoicing compliance solution should include the control features needed to ensure an end-to-end compliant process and smooth tax audits during the entire e-invoice lifecycle across multiple geographies. These include the following:

VAT Compliance

• Invoice complies with country-specific tax authorities
• Backed by team of analysts and accounting specialists

Data Validation

• Ability to validate that mandatory data fields are present in invoices prior to processing according to company and/or tax authority requirements

Authenticity & Integrity

• Electronic Data Interchange (EDI)
• Digital signatures
• Legal VAT document – signed digital image or data file

Government Mandates

• Integration with government systems (e.g. Brazil)
• Meeting government mandated processes
• Meeting government mandated standards (e.g. Denmark, Nemhandel)

Archiving

• Secure electronic data warehouse for all invoice-related documents
• Transaction audit trail
• Management information for buyers and suppliers
• Data protection laws

Audit and Reporting

• Ability to display invoices in a human-readable format
• Reports available for multiple internal and external audiences
• Compliance documentation for non-signed EDI (e.g. France) including comprehensive trading partner list, automatically generated daily invoice summary report, tax exemption documents

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